Modern Archiving & eDiscovery for Public Agencies

Zantaz helps public sector organizations govern, protect, and understand their information while getting more value from their Microsoft 365 investments. We provide enterprise-class email archiving, eDiscovery, unstructured data management, and communications supervision that are built for the realities of government, education, and public healthcare—strict regulations, constant scrutiny, and complex legacy environments.

For email and collaboration, Zantaz delivers immutable, policy-driven archiving on-premise or as a hosted service. Exchange, Exchange Online, and Microsoft 365 messages are centralized into a tamper-resistant archive with granular retention, legal holds, and full audit trails. This gives agencies a single, defensible system of record that supports public records, FOIA, and open-records responses, as well as HR and internal investigations, without overloading IT.

Because that archive becomes the authoritative source of electronically stored information (ESI), it also dramatically improves eDiscovery. Legal and compliance teams can search across years of email and Teams data in seconds, filter and cull by custodian, time frame, and keywords, and quickly assemble focused review sets for Early Case Assessment. Instead of scrambling across mailboxes, file shares, and backups, attorneys work from one indexed, normalized ESI repository—reducing the volume of data sent to outside counsel, accelerating response to FOIA and litigation requests, and lowering overall discovery spend. Structured export workflows preserve chain of custody and support downstream review tools.

Beyond messaging, Ai Smart Data Processing brings the same discipline to file shares, SharePoint, and network drives. It indexes data in place, maps ownership, identifies ROT (redundant, obsolete, trivial) content, and flags sensitive information such as PII and PHI. Agencies can defensibly clean up old data, reduce storage costs, and build targeted collections that align with retention schedules, privacy obligations, and case strategy.

For ongoing oversight, Express Supervisor adds policy-based monitoring for email and Teams to help ethics, HR, and compliance teams detect issues—harassment, misconduct, data leakage—before they escalate. Review workflows and immutable history help demonstrate that supervisory checks occurred and were resolved according to policy.

Zantaz supports strict data-sovereignty and security requirements with flexible deployment options: fully on-premise, hosted in Zantaz data centers, or deployed into a customer-owned Azure tenancy so data stays within required jurisdictions. The result is a practical, Microsoft-aligned toolset that helps public sector organizations reduce risk, control costs, and respond faster and more confidently to FOIA, audits, and litigation.