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SmiKar Software Solutions for Every Organization

SHAREPOINT ONLINE ARCHIVING

Automated archiving of inactive SharePoint Online document library content into Azure Blob Storage owned by the customer.

  • Rule-based lifecycle policies identify inactive document library content by age, last-access and last-modified criteria
  • Archived data is written to the customer's own Azure subscription, in the customer's chosen region. SmiKar never holds customer content
  • A stub file remains in SharePoint with the original file name, metadata and modification date; permissions inherit from the parent library
  • Single-click restore from within SharePoint by end users, with no help desk ticket and no cold-tier rehydration delay. No retrieval fee is charged by SmiKar
  • Bulk archive and restore of an entire folder from the SharePoint interface
  • Stubs are visible in SharePoint web, OneDrive sync (Windows and macOS) and Microsoft Teams
  • Restore returns the original file with its full version history intact
  • Storage and document usage reporting: access patterns, document lifecycle, storage distribution and archiving activity logs
  • Delivered as managed SaaS; the archive storage is always the customer's

Typical outcome: Up to 85% reduction in SharePoint Online storage spend, improved SharePoint search and site performance, and retention obligations met without holding records in premium primary storage.

Scope: Squirrel archives SharePoint document library content. It does not archive OneNote notebooks, SharePoint pages, SharePoint agents or Site Assets.

AI SUMMARISATION FOR ARCHIVED CONTENT

Add-on to Squirrel that keeps archived material discoverable and grounded for AI-assisted search.

  • AI-generated document summaries embedded into Squirrel stub files
  • Summaries surface in SharePoint search results and remain available to Microsoft Copilot, so archived content is not lost from AI-assisted results
  • Users can judge the relevance of an archived document without restoring it
  • Human-readable summaries support records, audit and retention review
  • Built-in redaction controls on the summarisation pipeline
  • Licensed per worker (one worker equals one GPU); throughput scales by adding workers

SHAREPOINT ACTIVITY MONITORING AND ALERTING

SaaS add-on to the Squirrel platform providing insider-risk and governance visibility.

  • Monitors SharePoint audit activity and filters routine audit-log noise
  • Email alerting on mass deletion events, unusual external sharing, anomalous sign-in locations and departing employee data movement patterns
  • Hunt: activity search across SharePoint audit history for investigations
  • Supports insider-threat review, offboarding checks and public records or legal enquiry response

DEPARTED USER ARCHIVING

Archives a departed employee's or contractor's Microsoft 365 footprint into the customer's own Azure subscription so the licence can be reclaimed.

  • Exchange Online mailbox capture including attachments and folder structure
  • OneDrive for Business content with the original folder hierarchy preserved
  • Teams chats, channels and shared files
  • Compressed archives written into the customer's Azure storage
  • Searchable and exportable for public records requests, litigation hold, HR and investigative review
  • Deployed from the Azure Marketplace into the customer's own subscription
  • Retention, immutable tiering and data residency governed by the customer's Azure configuration

SHAREPOINT STORAGE REPORTING

Reporting utility for SharePoint Online storage: site, library and file-level consumption analysis used to size and prioritise an archiving programme.

  • Microsoft Partner
  • Squirrel is compatible with Microsoft Purview for retention and discovery workflows
  • Archived data remains in the customer's own Azure subscription and region, supporting data sovereignty and residency requirements
  • Archive storage inherits the customer's Azure controls, including encryption, private endpoints and immutable (WORM) blob policies where the customer configures them
  • Supports retention obligations under GDPR, HIPAA and financial services record-keeping regimes by preserving metadata, permissions and audit trail through the archive lifecycle
  • Because SmiKar holds no customer content, the agency's existing accreditation boundary governs the archived data at rest