Preserve365 + Microsoft 365: Future-Proofing Government Records

Grappling with long-term retention periods of 10, 25, 75 years or more, and unsure if that content will be readable when you need it? Preserve365®, an intelligent archiving tool embedded in Microsoft 365, is relevant for every organization that needs to keep content readable for the long-term.

Preserve365® revolutionizes how US state and local governments safeguard and reuse long-term digital information—saving time, money, and resources. By embedding Preservica’s patent-pending Active Digital Preservation technology directly into Microsoft 365, Preserve365® ensures that more than 2,500 file types (most of which are non-Microsoft-supported) remain accessible in future-ready formats for decades to come.

Together, Microsoft 365 and Preserve365® deliver a streamlined, secure intelligent archiving solution: automating record transfers, accelerating access to archived files, and strengthening compliance. With Preserve365®, agencies can be confident that 30–40 years from now, their most valuable records will remain secure, usable, and trustworthy—ready to meet Freedom of Information requests, support investigations, and stand up in legal proceedings.

Some of the benefits of Preserve365 include:

• Ensuring records are always readable (thousands of legacy and current file types supported)
• Securely archiving records in just a few clicks in SharePoint
• Automating governance across the records lifecycle (including long-term and permanent retention)
• Easily finding and viewing archived records right from SharePoint without needing to maintain or sign into a third-party tool.
• Optimizing repository costs and reducing clutter
• Ensuring the security and integrity of your data over the long-term
• Most government agency representatives will benefit from Preserve365:
• Chief Information Officers can deliver cost efficiency. Optimize repository costs & reduce clutter by moving files, folders, lists and libraries to the archive in a few clicks. Consolidate records from legacy migrations and surface to users through SharePoint search.
• Records & IG Managers can achieve governance at scale. Unify records governance across the full lifecycle using Microsoft permissions and retention labels to automate disposition actions and ensure the reabability of your long-term records at scale.
• The Head of Archives can streamline record transfers. Eliminate the manual export and upload of permanent records. Securely move files, folders, lists and libraries direct to the archive in just a few clicks in SharePoint. Automate further with Microsoft retention labels.
• Business users will have easy and fast self-service. Quickly respond to FOI, legal and compliance challenges by using Microsoft 365 search and discovery to retrieve archived records you have permissions for in always instantly readable formats.

Regardless if you have digital content you’ve already been stewarding for 10 years, or have records created today that need to be readable 100 years from now, Preserve365® is an essential Microsoft 365 application for modern government agencies.
Preserve365® is available through your Carahsoft contacts and is listed on the Microsoft Azure Marketplace.

About Preservica:
Preserv365® is a product of Preservica, leaders in Active Digital Preservation. Preservica has been changing the way thousands of organizations around the world protect and re-use long-term digital information for nearly 25 years. The UK National Archives, Texas State Library and Archives, MoMA, Yale and HSBC are some of the leading corporations, archives, libraries, museums and government organizations around the world that trust their data protection and future-proofing to Preservica. Preservica’s customers also include over half of the US State Libraries.