Document Storage
Secure Offsite Document Storage with Full Visibility and Control
GRM Information Management provides secure offsite document storage designed to protect physical records while maintaining fast, reliable access. Organizations across public sector, healthcare, and higher education rely on GRM to manage high volumes of sensitive information in controlled environments that support compliance, retention, and operational efficiency.
Key Benefits:
Reduce operational costs by eliminating internal storage infrastructure
Personalized customer service
Protect sensitive records in secure document storage facilities
Strengthen regulatory compliance with structured records governance
Improve document retrieval efficiency through digital inventory systems
Scale records storage infrastructure as your organization grows
Key Capabilities
Secure Offsite Storage Infrastructure
Records are stored in professionally managed facilities with controlled access, environmental protections, and monitored security systems. These facilities are designed to safeguard sensitive documents while reducing on-site storage burden.
Digital Inventory & Tracking
Every record is indexed and tracked through a digital inventory system with barcode-level visibility. Organizations can search, locate, and manage records using metadata, ensuring complete transparency across all stored assets.
Fast Retrieval & Access
Records can be requested, retrieved, and delivered through structured workflows. Organizations can access files physically, digitally (via scan-on-demand), or through secure on-site review options, depending on operational needs.
Chain of Custody & Compliance
Every interaction with a record is logged and tracked through standardized processes, ensuring full traceability. This supports compliance with regulatory frameworks such as HIPAA and other government and industry standards.
Industries
- Public Sector: Securely manage citizen records, legal documents, and archives while maintaining audit readiness and compliance with retention mandates.
- Healthcare: Protect patient records and sensitive data with controlled storage environments, audit trails, and rapid retrieval capabilities aligned with regulatory requirements.
- Higher Education: Store and manage student records, administrative files, and institutional archives with long-term preservation and easy access.
Why GRM
- Barcode-driven tracking ensures full record visibility
- Secure facilities with controlled access and monitoring systems
- Fast, structured retrieval workflows for operational efficiency
- Scalable infrastructure supporting high-volume record storage
- Integrated lifecycle support across storage, scanning, and shredding