Certemy for Universities and Faculty License Management

Streamlining Academic Credential Compliance

Universities face unique challenges when managing faculty licensing and certification requirements. From professional licenses in nursing, engineering, and healthcare programs to continuing education mandates for faculty members, academic institutions must maintain comprehensive oversight of credentials across diverse disciplines. Certemy's purpose-built platform transforms how universities approach faculty license management, ensuring compliance while reducing administrative overhead.

The University Challenge

Academic institutions employ faculty across numerous regulated fields where active professional licensing is not just preferred—it's required. Nursing instructors must maintain RN licenses, engineering professors need PE certifications, and clinical faculty require current healthcare credentials. Traditional manual tracking methods create significant risks including:

• Compliance Gaps: Faculty teaching with expired or lapsed credentials expose universities to accreditation risks
• Administrative Burden: HR departments spend countless hours tracking renewal dates and documentation
• Accreditation Vulnerabilities: Specialized program accreditors require proof of faculty credential currency
• Manual Processes: Paper-based systems lead to missed deadlines and incomplete records

How Certemy Transforms University License Management

Automated Primary Source Verification

Certemy's automated primary source verification validates occupational licenses and certifications, eliminating the need for manual verification processes. Universities can instantly confirm the status of faculty credentials directly from issuing boards and authorities.

Centralized Faculty Credential Dashboard

Visualize compliance with occupational and facility licenses, certifications, permits across your organization through Certemy's comprehensive dashboard. Academic administrators gain real-time visibility into faculty licensing status across all departments and programs.

Workflow Automation for Renewals

Configurable workflows ensure compliance by standardizing how licenses are obtained and renewed. Universities can establish automated reminder systems that alert faculty and administrators well in advance of renewal deadlines, preventing lapses that could impact teaching eligibility.

Continuing Education Management

Certemy streamlines CE tracking, reporting, and document management for credentialed professionals, managing continuing education requirements across multiple credentials using actual requirements and deadlines. This is particularly valuable for faculty who must maintain both academic qualifications and professional practice credentials.

University-Specific Benefits

Academic Program Accreditation Support

Specialized accrediting bodies like ABET, CCNE, and LCME require detailed documentation of faculty credentials. Certemy's centralized system provides immediate access to comprehensive faculty licensing records, streamlining accreditation preparation and ongoing compliance reporting.

Simplified Faculty Onboarding

Certemy makes the process of onboarding new credentialed employees quicker and easier with step by step workflows and automated primary source verification. New faculty hires can be quickly verified and integrated into the university's compliance framework.

Risk Mitigation

Universities reduce liability exposure by maintaining current, verified records of all faculty professional licenses. Automated monitoring prevents situations where faculty might unknowingly teach with expired credentials.

Integration with University Systems

HRIS and Single Sign On Integrations prevent the need for duplicate entries and multiple logins, allowing Certemy to work seamlessly with existing university HR and information systems.

Implementation for Academic Excellence

Certemy's platform can be rapidly deployed across university environments, typically within six weeks. The system adapts to the unique structure of academic institutions, supporting everything from clinical faculty in health sciences programs to practitioner-educators in professional schools.

Universities using Certemy report significant improvements in compliance rates, reduced administrative workload, and enhanced confidence during accreditation reviews. By automating the complex task of faculty license management, institutions can focus on their core mission of education and research while maintaining the highest standards of credential compliance.

The result is a comprehensive solution that protects institutional integrity, supports faculty success, and ensures students learn from properly credentialed professionals—all while reducing the administrative burden on university staff.

Trusted by University of Cincinnati