Overview

Carahsoft and SAP Concur have teamed together to provide SAP Concur travel and spend management products to government agencies.

Today, SAP Concur is the world’s leading provider of integrated travel and expense management services and solutions. On the web, on a smartphone or on a tablet, our cloud-based solutions deliver an effortless experience for employees and total transparency into spending.

Public sector agencies and organizations know and trust SAP Concur solutions to be secure, innovative, compliant, and ready to be integrated into any private or public sector environment - across all government spend, from request to payment.

SAP Concur solutions help:

  • Maximize efficiency, control and visibility across government spending
  • Increase accuracy and compliance with automated tools that capture expenses and invoices into intuitive workflows
  • Prevent intentional, or unintentional fraudulent expense on taxpayer dollars
  • Provide a complete travel management solution from pre-trip authorization to final expense submission
  • Safeguard your government employees no matter where they travel
  • Assure you have the expertise and assistance you need at your fingertips with tailored recommendations

And all in a mobile-first environment to provide employees with an efficient and pleasant user experience.

Products

  • Concur Travel

    Proactively manage travel to enforce policies and control spend with Concur Travel. Government agencies can manage travel transactions before, and as they occur to gain visibility and increase transparency into all travel spend.

  • Concur Expense

    Increase accuracy and compliance with automated expense reporting with Concur Expense. Government agencies can enforce policy compliance, ensure data integrity and leverage reporting all in a secure and accurate environment with receipts, and charges from government payment methods pre-populated in Concur Expense.

  • Concur Invoice

    Eliminate paper processing and manage your government spending when you bring the entire invoice process, from submission to payment into Concur Invoice in a connected and secure solutions. Government organizations can capture, validate and route invoices all on-the-go with intuitive workflows.

  • Concur Locate and Active Monitoring

    Manage employee safety risks and support your duty of care commitments with Concur Locate. Government organizations can pinpoint employee locations and communicate with them as global and local events occur. With the use of Concur Active Monitoring your employees are in-the-know and have access to boots on-the-ground in the event they need assistance.

  • Concur Drive

    Gain clear visibility into your mileage expenses and reduce fraudulent and erroneous reporting of mileage as it occurs and align it with compliance reporting with Concur Drive.

  • Concur Service Administration

    Assure optimal configuration of your government organizations now, and in the future as mandates or changes occur. Having an expert that evolves with you and provides tailored recommendations for your specific program makes Concur Service Administration an asset to assuring efficiency.

State & Local Government

State Agency: Better Process, Better Data and Better Controls

Learn how a State’s commitment to increasing compliance resulted in significant improvements in government travel and spend management. Click here to learn more.

25 Government Innovations You Should Know

In our personal lives, modernization is an everyday norm. We regularly upgrade our mobile devices. Our favorite apps constantly offer new features, and with a simple swipe we can start using new capabilities. But embracing modernization in government comes with a unique set of challenges.Click here to learn more.

Transform the Way Your Agency Tackles Travel Management and Spend

This report contains an in-depth look into employee-initiated spending and its impact on State and Local governments. Included you will find an interview with Senior Director, Matt Gibbons, SAP Concur Public Sector Sales. He discusses the strong array of secure cloud-based and regulatory-compliant products and services that simplify complex employee-initiated spend challenges. Click here to learn more.

Automate Expenses for Maximum Efficiency, Control, and Transparency

Reporting and processing expenses all too often requires inefficient, cumbersome, and confusing efforts that leave your staff frustrated. From missing receipts, to error-prone spreadsheets and limited visibility—your organization’s spend management is hindering productivity and possibly even wasting money. Click here to learn more.

Audit 100% of Expense Reports Before Reimbursement

How well is your agency managing fraud detection? Click here to learn more.

Achieve your Agency’s Mission from the Cloud Down

Cloud computing and automation are transforming the public sector, and yet there is a continued reliance on traditional travel and expense management tools spend management tools. Click here to learn more.

Take Control of Business Travel

How complicated is your current travel and expense management? Click here to learn more.

The Benefits of an Invoice Solution

Are your budget actuals linked up with your budget goals? Click here to link more.

Reduce Infrastructure Costs with Simple and Secure Tools for Public Sector IT

As government budgets continue to decrease and funds get redirected to the most pressing programs, government agencies, contractors, and educational institutions are continually being asked to do more with less when it comes to technology. Click here to learn more.

Four Tips to Help Government City Leaders Run City Budget More Efficiently

How can you make sure your city’s budget is going to programs that benefit your citizens? Or city services are running efficiently if you aren’t able to see what’s being spent, where, and by whom? Read on to learn some helpful tips that can change the way your city manages spending.
Click here to learn more.

Maximizing Municipal Spend - Spot Budget Shortfalls and Control Employee Spending

Every municipality knows the budgeting process is inevitable — a necessary part to keep the city up and running. But the truth is, the budgeting process can be downright difficult. Download this eBook to learn more.

Transform your Organization with a Powerful Invoice Management Solution

Consolidate your organization’s employee-initiated spend from invoices, travel and other sources to get forward-looking, real-time insights. Efficiently manage all aspects of your organization’s spend and put the power in the hands of SAP Concur’s robust workflow, freeing employees to focus on strategic tasks. Click here to learn more.

Port Authorities

Four Smart Strategies to Gain T&E Spend Visibility for Port Authorities

While ninety-nine percent of America’s overseas trade passes through ports, amounting to 46 trillion dollars in economic activity, it’s no secret that ports tend to be strapped for resources and funding. Despite the volume of business, it’s common for funds to be shared among several entities and for processes to be manual, error-prone, and inefficient. Click here to learn more.

Increase Cost Efficiencies with Integrated Travel and Spend Management

Port authorities across the US are charged with managing critical points of trade, transportation, and national security. In fact, US seaports see over 99 percent of overseas trade and makeup 26 percent of US economic activity, according to ASCE’s 2017 Infrastructure Report Card. But with today’s constant changes in policy and regulation impacting government funding and revenue generation, it’s imperative that Port Authorities start adopting smart strategies to manage – and optimize – spend. Click here to learn more.

Control Employee Spending Before It Happens

Transform your spend management with a flexible solution that provides end-to-end transparency and efficiency. Click here to learn more.

Tribal Nations

Optimize Your Spend with Integrated Travel and Expense Management

In an increasingly uncertain American economy, it can be difficult to stay on top of industry changes and business best practices, all while managing everyday challenges for your Tribal Enterprises. According to the Tribal Business Journal, economic conditions are not forecast to improve, making it imperative that your dollars stay within your Tribal Enterprises. Click here to learn more.

Automate Expenses to Increase Efficiency: Gain Visibility and Control Tribal Enterprise Spending

Tribes in North America have expanded to become more entrepreneurial in creating sustainable economies to support their governments and provide services to their people. While expanding into a variety of industries has brought many benefits to tribal nations, this economic diversity presents new challenges when it comes to efficiently managing expenses. Here are some of the top T&E challenges that may sound all too familiar. Click here to learn more.

4 Ways Tribal Enterprises Can Better Shine a Light on T&E Spend

In many places across the country, tribal enterprises are a major economic force. As you continue to focus on strengthening your regional economies, it’s important you are driving growth within your enterprises as well. And driving growth comes down to dollars. Here, we look at four ways to spotlight your spend so you can take back control, strategically employ your dollars, and transform your business. Click here to read more.

Case Studies

State Agency: Better Process, Better Data and Better Controls

Learn How a State’s commitment to increasing compliance resulted in significant improvements in government travel and spend management. Click here to learn more.

Rochester City School District Automates Travel, Expense, and Invoice Management

In 2014, with steady growth over the years, the Rochester City School District (RCSD) in New York identified the need to modernize travel and expense management processes to support their staff and faculty across 57 schools. Click here to learn more.

K-12

Maximize Budget Efficiency and Transparency with an Automated Expense, Travel, and Invoice Solution

For years, teachers and communities around the nation have been fighting the battle with state and local governments for an increase in budget to pay their teachers, buy students resources, and fund extra-curricular activities. But a report from the Center on Budget and Policy Priorities found that 34 states are still contributing less funding on a per-student basis than they did prior to the recession years. Click here to learn more.

Rewriting the K-12 Spend Story: Overcoming Top Challenges for Better Spend Management

Times are becoming increasingly more difficult for K-12 schools and school districts. Between teacher walkouts and chronic divestment, how schools are spending their dollars is in the spotlight now more than ever before. Click here to learn more.

4 Ways K-12 Schools Can Increase Spend Transparency and Efficiency

Trying to allocate finances with increasingly limited school funding can feel impossible. But when it’s time to think about new ways to save, extracurricular subjects like music and drama don’t necessarily have to go. Instead of slashing the budgets needed for books and materials, school districts should look outward for viable solutions. Click here to learn more.

Contracts

GSA Schedule Contracts

GSA Schedule 70

GSA Schedule 70 GSA Schedule No. GS-35F-0119Y Term: December 20, 2011- December 19, 2021


SEWP Contracts

SEWP V

Contract Number: Group A Small: NNG15SC03B Group D Other Than Small: NNG15SC27B Term: May 1, 2015 - April 30, 2020


State & Local Contracts

City of Seattle Contract

Contract #0000003265 Term: December 19, 2021

CMAS

Contract # CMAS 3-12-70-2247E Term: through March 31, 2022

Fairfax County IT Hardware, Software, & Services

Virginia- Fairfax County CONTRACT EXPIRATION: October 4, 2020 (with 5 option years)

NASPO ValuePoint

Term: through September 15, 2026

National Cooperative Purchasing Alliance (NCPA)

Term: through November 30, 2021

National Intergovernmental Purchasing Alliance (National IPA - TCPN)

Term: through May 31, 2019 (with 2 option renewal years)

Orange County National IPA Co-Op

Through May 31, 2019 (with 2 option years)

State of Indiana Contract

Contract Number: 0000000000000000000021430 Term: August 1, 2017 – July 31, 2021

State of New Mexico Contract

Contract Number: 80-000-18-00002 Contract Period: August 1, 2017 – August 1, 2021

Texas DIR-TSO-3149

DIR-TSO-3149 Contract Period: June 22, 2015 - June 22, 2019(with 1 option year)

VASCUPP

Contract Number: UVA1482501 Term: May 2, 2014– December 19, 2021


Events

Archived Events

News

Latest News

The latest cloud-based applications offer greater visibility and management of this potential budget-buster.
READ MORE >
Across the country, K-12 schools are embracing technology to strengthen learning and engagement inside the classroom. But while technology has an ever-increasing presence in the classroom, the ...
READ MORE >

Resources

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Case Study

In 2014, with steady growth over the years, the Rochester City School District (RCSD) in New York identified the need to modernize travel and expense management processes to support their staff and faculty across 57 schools.

How a State’s commitment to increasing compliance resulted in significant improvements in government travel and spend management.

Datasheet

Times are becoming increasingly more difficult for K-12 schools and school districts. Between teacher walkouts and chronic divestment, how schools are spending their dollars is in the spotlight now more than ever before.

E-Book

In many places across the country, tribal enterprises are a major economic force. As you continue to focus on strengthening your regional economies, it’s important you are driving growth within your enterprises as well. And driving growth comes down to dollars. Here, we look at four ways to spotli...

Every dollar counts when it comes to organizations and achieving their strategic initiatives. But putting those dollars to good use isn’t always easy. Recent technology innovations, changes in public spending behavior, and increasing pressures to cut-costs have only increased the complexities to e...

As spending becomes increasingly decentralized and employees are empowered to make more and more spending decisions on their own, the risk of fraud goes up in both public and private sector organizations.

Trying to allocate finances with increasingly limited school funding can feel impossible. But when it’s time to think about new ways to save, extracurricular subjects like music and drama don’t necessarily have to go. Instead of slashing the budgets needed for books and materials, school distric...

While ninety-nine percent of America’s overseas trade passes through ports, amounting to 46 trillion dollars in economic activity, it’s no secret that ports tend to be strapped for resources and funding. Despite the volume of business, it’s common for funds to be shared among several entities ...

Guide

In our personal lives, modernization is an everyday norm. We regularly upgrade our mobile devices. Our favorite apps constantly offer new features, and with a simple swipe we can start using new capabilities. But embracing modernization in government comes with a unique set of challenges.

Reporting and processing expenses all too often requires inefficient, cumbersome, and confusing efforts that leave your staff frustrated. From missing receipts, to error-prone spreadsheets and limited visibility—your organization’s spend management is hindering productivity and possibly even was...