Q-Action Enterprise Document Management

Q-Action Enterprise Document Management is a solid digital foundation for any organization. It allows you to securely store, manage, and access all your enterprise documents, both electronic and physical, from anywhere.

Secure and Scale Enterprise-Wide

Secure documents by groups and positions within your organization or your own functional working groups.  Roles also allow you to designate certain people with advanced privileges (such as administering users and groups, managing tasks, and designing business processes). 

System audit trails provide you proof of compliance and operational integrity by capturing all events like document views, changes, and deletions as well as capturing all changes to metadata and who made the changes.

Access from Anywhere, Based on How You Do Business

Easily find the documents you need just by using your favorite web browser. Q-Action provides you several different ways to find documents depending on what you are looking for:

  • Google-like search across all metadata
  • Specific searches by particular metadata, such as customer ID
  • Search Templates for commonly used searches

By defining your own unique “business objects” for storing documents, needed items are consolidated right where you need them. 

Collaborate with Your Team

Collaborating with your team is easy using check out/check-in and automatic versioning. Track all document versions easily and revert to an older version anytime. For simultaneous editing, Q-Action® allows you to work directly with content in your preferred online editing tool such as Microsoft Office 365 Online or GSuite. 

Subscriptions allow you to be notified when your team performs any number of potential actions, such as adding a new document in a particular location, checking in a new version of a document, or even viewing a particular version.

Set up reusable document checklists for common activities like expense approvals and new hire onboarding to quickly and easily see what documents you still need before completing your work.