Democratizing AI: How Pre-trained Models Plus RAG Can Empower State and Local Agencies

Smaller state agencies need out-of-the-box options that solve immediate needs without a lot of funding or skilled machine learning expertise. Combining RAG with pre-trained LLMs and the agency’s own data accelerates development of AI capabilities and speeds time to value.

In my role at HPE over the last two years, I’ve had meetings with government agencies, defense departments, and research institutions around the world about AI. We’ve discussed everything from how to identify the right use cases for AI, to ethical concerns to getting a handle on the wild, wild west of AI projects across their organizations.

Some of these larger public sector organizations and government agencies have received funding from sources like the U.S. National Science Foundation, U.S. Defense Advanced Research Projects Agency (DARPA), the European Commission’s EuroHPC Joint Undertaking (EuroHPC JU), or the European Defense Fund, which has allowed them to develop AI centers of excellence and build end-to-end AI solutions. They have far-reaching goals — goals such as building the first large language model (LLM) for their native language, becoming the first sovereign, stable, secure AI service provider in their region, building the world’s most sustainable AI supercomputer, or becoming the world leader for trustworthy and responsible AI.

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But it takes a lot of resources to train an AI model. The infrastructure needed to train a foundational model may include thousands of GPU-accelerated nodes in high performance clusters. Data scientists and machine learning (ML) engineers are also needed to source and prepare datasets, execute training, and manage deployment.

That’s why many agencies are looking for out-of-the-box options that bring rapid capabilities for solving immediate challenges. Many of these are state and local agencies and higher education institutions. They don’t have the same level of requirements, funding, or expertise to build their own LLMs.

So does that mean the door to powerful AI models is closed on smaller state and local agencies?

No — not if you can gain an understanding of the available pre-trained models that can generate value with AI immediately. There is so much that can be accomplished without ever training a model yourself.

Inference is AI in Action

What exactly is inference? It’s the use of a previously trained AI model such as an LLM to make predictions or decisions based on new, previously unseen data.

Sound complicated? It’s just a fancy way of saying that you’re using an existing model to generate outputs.

In contrast with model training, which involves learning from a dataset to create the model, inference is using that model in a real-world application. Inferencing with pre-trained models reduces both funding requirements as well as the amount of expertise needed to deploy and monitor these models in production.

The pre-trained model market has been steadily growing, as have the number of cloud, SaaS, and open source inference options available. Open AI’s GPT-4o, Anthropic’s Claude, Google’s Gemini, and Mistral AI are among the most popular LLMs used for text and image generation. They’re just some of the thousands of models available through libraries like NVIDIA NGC and HuggingFace.

And just last month in Las Vegas, HPE also made an important announcement of their new NVIDIA AI Computing by HPE portfolio of co-developed solutions. These solutions include HPE’s Machine Learning Inference Software (MLIS), which makes it easy to deploy pre-trained models anywhere including inside your firewall.

Pre-trained Models with Your Data

The advantages of running a pre-trained model with the right platform seem pretty clear — you get the capabilities without the costs of training. However, it’s important to note that a pre-trained LLM excels in general language understanding and generation but is trained on some data other than your own. This is great for use cases where broad knowledge is sufficient and the ability to generate coherent, contextually appropriate text are essential.

So what do you do if you need to generate more specific and up-to-date outputs? There is another machine learning (ML) technique called retrieval augmented generation (RAG) which combines the pre-trained LLM with an additional data source (such as your own knowledge base). RAG combines LLM capabilities with a real-time search or retrieval of relevant documents from your source. The resulting system works like an LLM that’s been trained on your data, but with even more accuracy. RAG is particularly useful for tasks requiring specific domain knowledge or recent data.

Improving Outcomes for State Agencies

Getting started with AI models begins with understanding which problem you want to solve and whether it is most efficiently and effectively solved with AI. Here are some ways different kinds of organizations can leverage pre-trained LLMs:

Law enforcement agencies can use pre-trained models for incident reporting and documentation, to analyze crime data for predictive policing, or to analyze audio and video transcription for evidence management. They can improve community engagement through sentiment analysis and reduce administrative burdens through automated report generation.

Conversational AI can also make many types of citizen services more efficient and user-friendly — from permit applications to public query engines for local government agencies. And LLMs can automate document processing, reducing manual tasks for government workers and improving speed and accessibility of services to citizens.

LLMs can enhance the education experience for students and reduce the burden on teachers. AI-powered virtual assistants can provide tutoring and study support to students outside of school hours and assist researchers in conducting literature reviews by summarizing academic papers or extracting information.

As you consider leveraging pre-trained LLMs, think about the unique problems your agency or institution faces and how this approach could quickly solve those challenges without the need for extensive expertise or the burden and cost of training a model from scratch.

Final Thoughts

As the world and society evolves, the relationship between citizens and their governments, students and their teachers, will evolve too. In fact, they already are. Taking advantage of pre-trained models to solve long-standing automation issues or cumbersome documentation processes can give your organization the catalyst it needs to modernize to meet these new dynamics.

AI is being democratized by a growing number of pre-trained LLMs that are available off the shelf. And you don’t need to have complex data science skills to leverage them, just the right tools.

The door to AI is open for state and local agencies, regardless of size or sophistication. A part of my job is to understand the challenges and goals of public sector organizations of all sizes when it comes to AI.

To learn more about HPE Private Cloud AI, visit the Private Cloud AI solutions overview page and contact the HPE team for questions and comments.

This post originally appeared on HPE.com and is re-published with permission.

The 10 Cybersecurity Events for Government in 2024

In the fast-paced world of Cybersecurity, staying ahead of evolving threats and industry trends is paramount for Government agencies and the ecosystem that supports them. From in-depth discussions on certification processes to cutting-edge solutions for modern cyber threats, Carahsoft and our partners’ cybersecurity events promise to provide valuable insights, networking opportunities and practical strategies for enhancing Government cybersecurity posture.  
 
Join us as we delve into cybersecurity excellence and empower Government entities to navigate the digital landscape with confidence and resilience. 

Public Sector Day at RSA Conference 

May 6 | San Francisco, CA 

Attendees joined us for our 11th Annual Public Sector Day event at RSA Conference. They heard from pioneering figures in Government as they shared their perspectives on the forefront cybersecurity challenges facing the Public Sector. As cyber threats continue to challenge all levels of Government, attendees learned how Government and industry are working together to protect communities at all levels from ransomware, thefts of data, election security challenges and attacks on critical infrastructure. Carahsoft was proud to host this event for our 11th year. We will be back in 2025 in San Francisco and hope to see you there! Access our podcast series for a recap of the sessions and discover how to protect your organization’s sensitive information by leveraging compliant cloud authentication services.  

AFCEA TechNet Cyber 2024 

June 25-27 | Baltimore, MD 

A flagship event, AFCEA’s TechNet Cyber serves as a center of gravity for a whole-of-government effort to bring together the policy, strategic architecture, operations and C2 – along with the joint capabilities – needed to meet the global security challenges and successfully operate in a digital environment. Join us in Baltimore and be part of the conversation led by U.S. Cyber Command, DISA, the DoD CIO and numerous industry and academia partners to deliver solutions for this enduring, no-fail mission. Carahsoft will host a pavilion on the exhibit floor that features more than 50 of our technology partners showcasing a range of cybersecurity solutions. Visit our website for more information! 

2024 SANS Government Solutions Forum  

July 25 | Online 

Government agencies face a continuing stream of legislative, executive and oversight recommendations, constantly keeping teams and technologies on their toes. This SANS Government Security Forum equips Public Sector cybersecurity teams with the essential knowledge to address these challenges and modern threats head-on. Carahsoft has partnered with SANS to host this event for our third year in a row. Hear from Government and industry leaders on the latest in cybersecurity. 

DOE Cybersecurity and Innovation Conference 

July 29 – August 1 | Dallas, TX 

Carahsoft is proud to be a sponsor of the DOE Cybersecurity and Innovation Conference. This event will explore the developments and challenges in cybersecurity, technology innovation, workforce development, and critical infrastructure protection. Speakers and attendees will include top thought leaders from across the DOE enterprise, the federal interagency, academia, international partners, and private industry leaders for thoughtful conversations about cybersecurity, modernizing IT and OT environments and solutions, sharing tools, data management, technology, and best practices with the energy industry, and developing technical solutions to meet national challenges. 

Carahsoft will have a booth on the exhibit floor that features and handful of our technology partners showcasing a range of cybersecurity solutions. We will also host a networking happy hour on July 30th from 7:30 – 9:30 pm CST. Stay tuned for more information! 

Black Hat USA 2024 

August 3-8 | Las Vegas, NV 

Now in its 27th year, Black Hat USA returns to the Mandalay Bay Convention Center in Las Vegas with a six-day program. The event will open with four days of specialized cybersecurity trainings with courses for all skill levels. The two-day main conference (August 7-8) will feature more than 100 selected briefings, dozens of open source tool demos in Arsenal, a robust Business Hall, networking and social events and much more.  
 
Carahsoft is pleased to host a networking reception for our vendor partners and their customers. Join us for food, drinks and networking!  

Billington CyberSecurity Summit 2024 

September 3-6 | Washington, D.C. 

Join over 2,500 attendees and 200+ top speakers participating in more than 40 sessions and breakouts at the leading Government cybersecurity summit. Hear from speakers with years of experience in mitigating cyber threats, offering valuable insights. Government, military, nonprofit, academia and industry thought leaders will present major cyber trends and discuss solutions for current field issues. Carahsoft and more than 50 partners will showcase a full range of cybersecurity solutions in our partner pavilion on the show floor. Register Now

The National Cyber Summit 

September 24-26 | Huntsville, AL 

National Cyber Summit is the nation’s most innovative cybersecurity technology event, offering unique educational, collaborative and workforce development opportunities for industry visionaries and rising leaders. NCS offers a cyber conference with diverse focus-areas, premier speakers and unmatched accessibility focused on education, collaboration and innovation.  
 
Visit Carahsoft at our booth on the show floor and explore our CMMC Solutions Showcase. 

Carahsoft Cyber Leaders Exchange 

October 1-2 | Online 

Discover how agencies are leading the way as the Government “fundamentally re-imagines America’s cyber social construct”. During this exclusive two-day virtual event, Federal News Network and Carahsoft will sit down with cyber leaders and experts to dive deep into efforts across Government to bring the White House vision to life and strengthen Federal cyber capabilities. Tune in for multiple sessions featuring some of our leading technology partners.   

Innovate Cybersecurity Summit 

October 6-8 | Scottsdale, AZ 

Powered by the collective knowledge of cybersecurity executives, practitioners and cutting-edge solution providers, Innovate Cybersecurity Summit is the premier resource for CISO education and collaboration. The Reverse Expo, a featured session, is a highly interactive engagement model and a refreshing way for technology vendors to meet with attendees. Carahsoft is a premier sponsor of the event and will have a partner pavilion featuring some of our leading cybersecurity partners as well as networking events throughout the summit. 

Carahsoft Cybersmart Series: State and Local Government 

November 7 | Austin, TX  

Carahsoft has partnered with FedInsider for a series highlighting and discussing topics on cyber in Government. Join us to hear cyber experts in State and Local organizations discuss the latest cybersecurity threats to the Public Sector and what steps State and Local agencies are taking to protect against them. This year’s half-day event focuses on how the release of AI into the broader computing environment is affecting cybersecurity strategies across the Public Sector. Collaborate with peers, thought leaders and key partners in Austin or watch the panel discussions online in a follow-up webinar!  

Do not miss out on the opportunity to engage with industry experts, explore innovative solutions and network with like-minded professionals at our 2024 events. Secure your spot today and take proactive steps towards safeguarding your organization’s critical assets in an ever-evolving cyber landscape. Together, let us strengthen our cybersecurity defenses and pave the way for a more resilient Government cybersecurity ecosystem.  

To learn more or get involved in any of the above events please contact us at CyberSecurity@carahsoft.com. For more information on Carahsoft and our industry leading Cybersecurity technology partners’ events, visit our Cybersecurity Solutions Portfolio and Cyber Events page

Modernizing Government Workflows: A Path to Digital Transformation

State and local government agencies face numerous challenges in delivering efficient services, managing legacy systems, and attracting new talent. Digital transformation can revolutionize government operations, streamline citizen services, enhance workflow capability, maximize ROI, and attract a younger workforce. Jira Service Management (JSM) can be an effective tool in this move to updated systems.

Streamline Citizen Services: Efficiency and Backlog Reduction

Delivering efficient citizen services and reducing backlogs are critical priorities for government agencies. Digital tools can significantly enhance these processes, making it easier to manage requests and deliver timely services. JSM fully supports these solutions, offering a unified platform that increases collaboration and provides powerful analytics.

Solution Areas

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  • Unified Service Management: Implementing a single platform to consolidate various service management tools reduces complexity and improves efficiency. This allows staff to focus on delivering high-quality services rather than managing multiple systems.
  • Cross-Departmental Collaboration: Centralizing service requests, incident management, and project tracking enhances communication and breaks down departmental silos, ensuring information flows freely across departments.
  • Real-Time Insights: Robust reporting and analytics provide real-time insights into operations. Customizable dashboards offer visibility into key metrics, enabling informed decision-making and proactive issue resolution.

From Legacy to Digital: Modernize Government Workflows

Transitioning from legacy systems to digital solutions is crucial for improving workflow efficiency and service delivery. Jira Service Management supports this transition by providing an integrated platform that increases visibility and simplifies operations.

Solution Areas

  • Integrated Digital Platform: Consolidating various service management processes into an integrated digital platform ensures seamless data flow and fosters collaboration across departments, breaking down technology silos.
  • Enhanced Organizational Visibility: Robust reporting and analytics features offer real-time insights into service performance. Customizable digital dashboards help monitor key metrics and track the progress of initiatives, enhancing organizational visibility and informed decision-making.
  • Simplified Operations: Integrating digital tools and systems reduces the need for multiple products, streamlining workflows and reducing the administrative burden on IT staff.

Maximize ROI: Affordability and Value

Investing in a service management platform that offers exceptional ROI and affordability is essential for government agencies. Jira Service Management stands out as a cost-effective solution that maximizes ROI and offers seamless integration.

Solution Areas

  • Cost-Effective Management: Digital solutions provide a cost-effective service management approach with transparent and competitive pricing. By consolidating multiple tools into one platform, agencies can reduce licensing fees and maintenance costs.
  • Streamlined Processes: Automation and integration capabilities streamline processes, saving time and reducing errors. Simplified processes result in better productivity and resource allocation.
  • Informed Decision-Making: Real-time reporting and analytics features provide visibility into operations, enabling informed decision-making and proactive issue resolution.
  • Scalability and Integration: Seamless integration with other tools simplifies IT infrastructure and reduces complexity. Scalability allows the platform to grow with the agency’s needs without requiring costly upgrades.

Attract New Talent with Digital Transformation

Digital transformation not only improves operational efficiency but also creates an appealing work environment for the next generation of professionals. Jira Service Management contributes to creating a modern, collaborative environment that attracts and retains young talent.

Solution Areas

  • Modern Work Environment: Digital tools create a dynamic and tech-savvy work environment that appeals to younger professionals who are accustomed to modern technology.
  • Flexible Work Options: Digital solutions enable remote work and flexible schedules, highly valued by younger employees seeking work-life balance.
  • Skill Development and Career Growth: A digitally transformed workplace provides continuous learning opportunities and access to cutting-edge tools, supporting career growth for younger professionals.
  • Collaborative Culture: Digital tools facilitate cross-departmental collaboration, fostering an inclusive and team-oriented culture.
  • Innovation and Creativity: Digital transformation encourages innovation and creativity, providing the tools and resources needed to implement new ideas.
  • Enhanced Efficiency: Streamlined digital workflows and automated processes reduce administrative burdens.

Digital transformation, powered by JSM, offers state and local agencies a pathway to streamline citizen services, modernize workflows, maximize ROI, and attract younger talent. By addressing common challenges and leveraging digital solutions, agencies can enhance efficiency, improve service delivery, and create a modern, appealing work environment.

Schedule a demo today and start your digital transformation journey today with Jira Service Management to unlock the full potential of your agency.

Generative AI: Improving Efficiency for SLED Agencies

Users in the new age engage with generative AI like a personal assistant, granting it access to their personal calendars and assigning it tasks such as making dinner reservations to make life easier. On the professional level, employees turn to AI to expedite difficult or repetitive tasks to make their work easier. By educating employees on the security ramifications of generative AI, and by properly implementing it into their agency, State and Local Government and Education Market (SLED) decision makers can accelerate and improve their day-to-day processes.

Updated Security Parameters

When it comes to sensitive data, agencies and individuals should always maintain a broad scope of vigilance. With generative AI, agencies need to consider who has access to that information, and which adversaries may potentially exploit that information.

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Employees should be trained to spot red flags and use AI safely. With the increase in deep fakes, such as voice masking or impersonation, employees need to be able to spot suspicious phone calls and videos. With proper training to detect and report these instances, employees can help prevent hacking attempts. It is difficult to prevent employees from using generative AI, even in specific scenarios where sensitive data is present. Agencies should make the switch to sanctioned vendors, granting them access to fully tracked logs. It is critical to prevent sensitive information from passing into public AI, where it will be shared with others.

By design, AI is a black box. While agencies and users can not know what goes on between input and output, they should only trust generative AI packages that have dependable service hosts. Agencies, especially SLED agencies that handle sensitive information, need to be guaranteed that their data will remain contained by reliable parent companies. By negotiating through contracts vehicles, agencies can maintain visibility over the flow of data by learning if their information is being retained and for how long.

Saving Time with Generative AI

Some of the first generative AI models were built for translation machines such as Google Translate. Many services, such as Zoom, employ generative AI as plugins, which transcript language in real time for the appropriate audience.These models initially generated very verbatim translations, however, intent and context in communication is critical. Users often go to third party generative AI models to translate emails or web pages. They have more trust in their automation capabilities to understand and mirror context and intent in translation than the built-in translation services that many legacy software features offer.

Generative AI can help with drafting emails, broadcasting information, meeting deadlines and responding to agents, ultimately expediting processes. This can be especially helpful with overworked translators. While generative AI works to complete the main translations, the workers can focus on reviewing translations, expediting and perfecting the process. While there will ultimately always be a need for human interaction from a promotional, proofreading and understanding perspective, generative AI can speed up communication.

Generative AI can reduce the number of steps users take. By leading users from step A to step C, bypassing the difficult or time-consuming step B, generative AI keeps users on track. And for models trained on a SLED agency’s own data, users can always reference internal documents if questions arise. This scales back on the amount of busy work, reducing time spent on finding information. Generative AI can also expedite the synthesis of search data. In the past, search engines could locate documents for agencies. Now, agencies going through SLED records can not only find the document itself, but find the information within the document, and analyze that information before returning it to the user.

By accelerating the day-to-day tasks of employees, generative AI frees up creative minds to complete more vital, thorough and intricate projects, improving utility.

AI has been integral to Broadcom’s product solutions in user and enterprise IT. When properly implemented, generative AI can enhance technology, cybersecurity, analytics and productivity. To learn more about how Broadcom can help implement secure generative AI in SLED spaces, view Broadcom’s SLED focused cybersecurity solutions.

Elevating State and Local Government Services in California Through Transformative Technology

State and Local Government agencies are constantly seeking ways to improve their services and processes to better serve their constituents and must embrace new technologies, prioritize cybersecurity and ensure data privacy to achieve this goal. These important topics were discussed by Government IT and industry leaders at the Carahsoft Digital Transformation Roadshow in San Jose, California. Speakers covered how to implement emerging technologies, enhance customer experience and protect constituents’ privacy and security through innovation, artificial intelligence (AI), cybersecurity and data privacy solutions.

Innovating Service Delivery to Constituents

Using advanced technologies can significantly elevate service delivery to constituents in several ways. Firstly, it can enhance the speed and efficiency of Government services, allowing constituents to access information and services more quickly and easily. Secondly, advanced technologies improve the accuracy and quality of Government services through data analytics that help identify patterns and trends, reduce errors and improve outcomes. Finally, advanced technologies increase transparency and accountability, allowing constituents to track the progress of their requests and hold agencies accountable for their actions.  

State and Local agencies are often faced with a lack of resources, making it imperative to leverage new technologies and processes to save time and money. The updated systems must also be secured to protect their constituents’ data which requires significant planning, resources and collaboration to achieve successful implementation. Additionally, agencies must ensure that any changes they make comply with legal and regulatory requirements, such as data privacy laws and accessibility standards.

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AI solutions are just one of the successful implementations that has enabled agencies to streamline processes and upgrade service offerings to constituents. The adoption of innovative technologies has facilitated faster and more efficient interactions with constituents, leading to improved customer service and satisfaction. The integration of AI technology for real-time data analysis has also empowered agencies to make informed decisions and respond promptly to community needs.

Assessing the Impact of AI

Generative AI is a type of AI that can create new content, such as images, videos and text based on data it has compiled. By studying generative AI, State and Local agencies can develop policies and guidelines for the responsible use of this technology, including measures to prevent the creation and dissemination of harmful or misleading content.

Additionally, studying generative AI helps Government agencies identify potential applications for this technology that can benefit society, such as creating realistic simulations for training purposes or prompting new scientific discoveries. By understanding the potential benefits and risks of generative AI, agencies can make informed decisions about incorporating this technology in their operations.

If leveraged for services and processes, AI could provide many benefits to State and Local agencies through several means:

  • Chatbots and Virtual Assistants: handle citizen inquiries, provide information about Government services and assist with simple transactions.
  • Data Analysis and Predictive Modeling: analyze large volumes of data to identify patterns and trends, enabling State and Local agencies to make data-driven decisions in areas such as public safety, resource allocation and urban planning.
  • Automation of Routine Tasks: automate repetitive and time-consuming data entry and document processing, freeing up employees to focus on more complex and high-value activities.
  • Fraud Detection and Prevention: detect and prevent fraudulent activities, such as tax evasion and benefit fraud, thereby safeguarding Government resources and taxpayer funds.
  • Accessibility and Inclusivity: improve accessibility for individuals with disabilities by providing speech-to-text and text-to-speech capabilities, as well as other assistive technologies.

Cybersecurity and the Current Threat Landscape

State and Local Government agencies play a crucial role in national security, and their systems and data must be protected to prevent potential vulnerabilities that could be exploited by malicious actors. The current threat landscape includes sophisticated cyber threats such as ransomware, phishing attacks and advanced persistent threats. Robust cybersecurity measures are necessary to defend against these evolving threats and prevent disruptions to Government services.

Sensitive citizen data, including personal, financial and health information is often handled by State and Local agencies. Therefore, it is important for agencies to maintain strong cybersecurity and data privacy to uphold the public’s trust and confidence. By adhering to data protection regulations and compliance requirements, such as the Health Insurance Portability and Accountability Act (HIPAA) and the General Data Protection Regulation (GDPR), agencies can preserve the integrity of Government operations.

Several agencies have successfully implemented cybersecurity and data privacy measures:

  • Multi-Factor Authentication (MFA) to strengthen access controls and protect sensitive systems and data from unauthorized access.
  • Data encryption to protect sensitive information both at rest and in transit.
  • Incident response planning to effectively address and mitigate cybersecurity incidents.
  • Compliance with data protection regulations such as HIPAA, GDPR and the Payment Card Industry Data Security Standard (PCI DSS).
  • Cybersecurity training and awareness programs to educate employees about cybersecurity best practices, phishing awareness and the importance of data privacy.
  • Collaboration and information sharing with other agencies, law enforcement and cybersecurity organizations to stay informed about emerging threats and best practices in cybersecurity.

The path to elevating State and Local Government services requires a strategic incorporation of transformative technologies, notably AI, cybersecurity and data privacy. Leveraging advanced technologies can enhance interactions with constituents, fostering efficiency and transparency. Amidst resource constraints, agencies must implement AI solutions while also prioritizing robust cybersecurity measures. Agencies must navigate digital transformation with responsibility, ensuring the delivery of efficient, secure and privacy-focused services, thereby forging a future where technology elevates governance while upholding public trust.

Explore more resources and learn more about Carahsoft’s State and Local Roadshow Series: Digital Transformation by visiting our Roadshow portfolio.

EdTech Talks: Exploring the Impact of Technology on Student Growth and Development

Schools and universities strive every day to give their students an effective, fulfilling, successful personal growth and academic learning experience. Harnessing technology innovations can pave the way to achieving those goals. During Carahsoft’s annual EdTech Talks Summit, experts in education and the IT industry discussed how existing and emerging solutions such as observability, the ‘secure by design’ approach and analytics can enhance education to personalize experiences, provide developmental insights on learning approaches and achieve maximum support for all students.  

Addressing Post-Pandemic Digital Transformation with Observability 

Following the COVID-19 pandemic, there were many education challenges including a rapid shift to remote learning, the need to adapt quickly to new technologies and evolving cybersecurity threats. Schools and universities play a major role in the nation’s critical infrastructure along with the transportation sector, water and pipeline management, utilities and more making them vulnerable to cyberattacks. Bolstering the strength of cybersecurity infrastructure is a key component of the student experience as schools are responsible for safeguarding student’s educational, health and personal identification records.  

Carahsoft EdTech Talks Summit Blog Series-Part 2 Student Growth and Development Blog Embedded Image 2023One step towards achieving cybersecurity is observability. In a time when education leaders are asked to do more with less, observability allows institutions to understand what is happening within their networks and why. Observability should be used to empower education IT teams and in conjunction with active monitoring platforms, which will help them understand the full scope of the data in their network management systems to then apply actionable intelligence to solve issues. When exploring this data, IT staff should consider these questions: 

  • Is the network following the proper compliance rules that are in place? If not, what change was made to take the network out of compliance?  
  • What is the user experience like right now?  
  • What vulnerabilities are there within the network? 
  • Are students able to reliably access what they need and are those systems performing correctly?  
  • Are the internal safeguards working as efficiently as external safeguards? 
  • Do students have proper online safety awareness to aid in avoiding potential risks? 

Implementing observability best practices can boost the security and manageability of schools’ network infrastructures, leading to improved experiences for students, faculty and cross-campus communities. 

Secure by Design for Education 

One of the leading ways manufacturers, developers and education institutions can ensure their products are safe and efficient for students and staff is to create and utilize products that are secure by design. This holistic approach establishes that each product code, solution bundle and packages is tested and validated before an end user receives them, and therefore, contains a built-in cybersecurity insurance policy. In the future, this will save schools time and costs by decreasing the number of cyber threats they face. Students and faculty will experience an increased learning capacity. For example, these solutions help keep students in schools and experiencing less interruption and downtime because of ransomware attacks. This approach empowers faculty to seamlessly adopt and integrate the use of secure solutions into their curriculum and lesson plans. With secure by design solutions, educators and students can rely on the fact that their data will be protected by modernized products tailored with them in mind. 

The Importance of Analytics in Higher Education 

Data plays a crucial role in educational infrastructure, offering valuable insights into the ever-evolving trends in learning. Most schools have siloed data in multiple areas such as learning management systems, enrollment systems and alumni engagement systems. Some colleges and universities within the Public Sector are only able to perform localized, descriptive analytics such as running spreadsheets and creating dashboards to see enrollment and graduation rates. The key to valuable, actionable and intelligent analytics is being able to discern how data intersects and correlates for more predictive and prescriptive analytics across the various digital spaces where institution data is stored. To do this, schools can leverage the power of automation through artificial intelligence (AI) and machine learning to augment data and use the insights gained to improve analytic maturity, helping faculty and administrators better serve students and their education missions.  

From increased security through observability and intentional technology designs to data-driven insights, the impact of these solutions on student growth is reshaping the educational landscape and creating an environment where students can thrive both academically and personally. 

 

Visit the EdTech Talks Conference Resource Center to view panel discussions and other innovative insights surrounding security, AI and student success from Carahsoft and our partners. 

 

About Carahsoft in the Education Market  

Carahsoft Technology Corp. is The Trusted Education IT Solutions Provider 

Together with our technology manufacturers and reseller partners, we are committed to providing IT products, services and training to support Education organizations.  

Carahsoft is a leading IT distributor and top-performing E&I Cooperative Services, Golden State Technology Solutions, Internet2, NJSBA, OMNIA Partners and The Quilt contract holder, enhancing student learning and enabling faculty to meet the needs of Higher Education institutions.  

Learn more at http://www.carahsoft.com/education. 

Drones Revolutionize First Response: Search & Rescue and Accident Investigations

In the fast-evolving landscape of public safety, a silent revolution has emerged with the concept of drones as first responders (DFR), search and rescue (SAR) life-savers and accident investigation accelerators. Incidents can happen anytime, anywhere. Whether it is a 911 call to the police, a missing person case or a traffic collision, time is of the essence. DFRs improve traditional response and investigation methods to save resources and time as well as reduce risk for first responders. With the emergence of drones as a public safety tool for initial response, DFR, SAR and accident investigations, a new era of efficiency and effectiveness has dawned. 

Utilizing Drones as First Responders

In the past, arriving at the scene after any 911 call required precious minutes to mobilize personnel and equipment. The DFR model has changed this by significantly cutting response times. Equipped with high-resolution cameras, thermal imaging or other advanced sensors, drones can swiftly survey any scene from the skies and provide crucial data to first responders.

Carahsoft Drones Disaster Response Blog Embedded Image 2023In December 2015, the Chula Vista Police Department (CVPD) established the Unmanned Aircraft Systems (UAS) Committee with the primary aim of evaluating the integration of UAS into its public safety operations.[1] The subsequent drone program represents a groundbreaking milestone, as the nation’s first instance of employing drones as first responders. Since then, the initiative has reached a total of 16,736 calls responded to, 2,273 assisted arrests and an average response time of 96.66 seconds from dispatch to on-scene arrival.[2]

In addition to speed, drones offer a unique aerial perspective and allow public safety professionals to understand the extent of the incident, identify potential hazards and allocate resources more effectively. This improved situational awareness helps first responders make informed decisions, while enhancing the safety of both citizens and personnel. 

Enabling Search and Rescue Missions

SAR operations often involve difficult terrains and adverse weather conditions. These challenges have seen a remarkable transformation with the integration of drones. Drones can cover vast areas quickly and efficiently, greatly improving the chances of locating missing persons or survivors.

For example, the Weber County Search and Rescue (WCSAR) has taken a significant stride towards augmenting safety and efficiency through the establishment of a Small Unmanned Aircraft Systems (sUAS) program which provides invaluable aerial support to ground personnel. Prior to the sUAS program, the average search time for a person in distress was 4 hours and 35 minutes. Since the program’s inception, this time has been drastically reduced to 58 minutes.[3] These statistics underscore the impact of UAS technology on SAR operations, greatly enhancing response times and ultimately increasing the chances of successful outcomes. 

Offering More Efficient and Effective Investigations 

Accident investigations play a crucial role in determining the causes and contributing factors behind incidents, especially for traffic-related mishaps. Drones equipped with 3D mapping technology have revolutionized manual measurements and reconstructions by creating accurate digital reconstructions of accident scenes in record time. With a drone, a process that sometimes can take 6-8 hours by investigators can be accomplished in 3-4.[4]

What sets this modern approach apart is its data-driven essence. Drones, armed with their high-resolution cameras and advanced sensors, facilitate the collection of intricate data from accident scenes. This wealth of information serves as the bedrock for constructing precise digital reconstructions, offering investigators unprecedented insights into the unfolding of events. The Tippecanoe County Sheriff’s Office in Indiana reported a 60% reduction in overall scene time thanks to UAS deployment, allowing them to efficiently measure an 800-foot scene in just 22 minutes.[5] 

Similarly, the Oro Valley Police Department in Arizona and the Houston Fire Department in Texas witnessed significant improvements in incident response times, with the former achieving a 32% reduction in roadway and incident clearance times, and the latter experiencing a 40% reduction in scene time, ultimately enhancing safety and efficiency in their operations.[6]

Looking Ahead 

The journey of drones from being mere recreational gadgets to becoming indispensable tools for the public safety community has been truly remarkable. With advancements in technology, it can be expected that drones will become even more sophisticated and versatile in the future. The potential for integrating Artificial Intelligence (AI) to enhance drone capabilities, such as real-time object recognition or predictive analytics, holds exciting possibilities for improving emergency response, SAR and accident investigations. 

In the near future, industry can anticipate drones with enhanced autonomy to work in coordinated swarms, learn from past missions and employ advanced object recognition. Fully autonomous drones will include on-demand deployment, emergency alert response, target tracking, obstacle avoidance, indoor flight, AI capabilities, GPS connectivity, voice commands, patrol vehicle integration, advanced threat detection and real-time situational awareness through live feeds.[7] 

The concept of DFR and drones utilized in SAR and accident investigations is no longer a distant dream but a reality reshaping the landscape of public safety. These flying machines have proven to be first responders’ best allies, aiding them in saving lives, conducting efficient accident investigations and navigating challenging rescue missions. As regulations evolve and technology continues to advance, drones will play an even more pivotal role in protecting and defending the public. 

To learn more about how Carahsoft can support your drones technology initiatives, visit our Autonomy and Robotics technology solutions portfolio. 

 

References:

[1] “Chula Vista Police Department Drone Program,” Chula Vista Police Department, https://www.chulavistaca.gov/departments/police-department/programs/uas-drone-program

[2] “Dawn of Drones Podcast,” Dawn Zoldi, https://www.auvsi.org/dawn-drones-episode-81-miriam-foxx-captain-chula-vista-police-department

[3] Credit: Captain Kyle Nordfors, Mountain Rescue Association (MRA) UAS Chairman Weber County Sheriff’s Office (Utah) Captain – Alaska Airlines B737

[4] “Drones For Good: Saving Time And Lives With Faster Crash Scene Reconstruction,” DJI, https://www.dji.com/newsroom/news/drones-for-good-planting-crash-scene-reconstruction-photogrammetry-purdue

[5] “UNMANNED AIRCRAFT SYSTEMS FOR TRAFFIC INCIDENT MANAGEMENT,” U.S. Department of Transportation Federal Highway Administration, https://ops.fhwa.dot.gov/tim/docs/EDC-6_Factsheet_TIM_UnmannedAircraft_v2_508.pdf

[6] “Next-Generation TIM: Integrating Technology, Data, and Training,” U.S. Department of Transportation Federal Highway Administration, https://www.fhwa.dot.gov/innovation/everydaycounts/edc_6/nextgen_tim.cfm

[7] “Can AI drones help protect officers in these dangerous times?,” Police 1, https://www.police1.com/officer-survival-guide/articles/can-ai-drones-help-protect-officers-in-these-dangerous-times-Ii9BujqaIeEB0hkZ/

Transforming State and Local Government in Ohio Through Technology

Innovation and collaboration are imperative to drive growth and transformation in State and Local Governments, as well as the need to invest in education and training to prepare the workforce for the jobs of the future. At the Carahsoft Digital Transformation Roadshow in Columbus, Ohio, Government IT and industry leaders engaged in dynamic discussions around the role of technology in shaping the modernization of the state of Ohio and beyond.

Technology Innovation in State and Local Government

Ohio State and Local agencies have begun to integrate innovative technologies to drive better decision-making while lowering the cost of ownership for IT systems; however, this requires significant investment in infrastructure, training and talent acquisition. Agencies must also ensure cybersecurity and risk management, as the use of new technology can create new vulnerabilities. There is a critical need for education, collaboration and innovation as State and Local agencies reimagine the future workforce which is an ever evolving complex and diverse ecosystem.

When faced with implementing technologies like artificial intelligence (AI), internet of things (IoT) and other transformational technologies, comprehensive planning is the best way forward for State and Local agencies. By doing the planning upfront, agencies can ensure that they have the right tools to manage vulnerabilities, mitigate risks and drive innovation.

Carahsoft State and Local Ohio Roadshow Blog Embedded Image 2023Utilizing a single platform that connects automation of other tools into that platform helps agencies get real-time data reporting and addresses risk within the organization. By using multiple endpoint management and security tools in a single platform, agencies can streamline their operations, reduce costs and improve their overall security posture.

A local agency in Westerville, Ohio has started using data for applied analytics and customizing citizen experiences using a feedback model. This approach involves analyzing and interpreting data to improve services and provide a more streamlined citizen experience for services like trash collection, public safety and traffic management. By using data to drive decision-making and improve services, agencies can become more efficient, effective and responsive to the needs of citizens.

Building a Resilient Government

Modernizing systems, which is the top priority for building a resilient Government, will improve citizen services, generate cost savings, increase security and provide a more holistic, human-centered Government experience. Many State and Local agencies have outdated systems and need to modernize their infrastructure and business processes to make commerce more accessible and efficient. This involves evaluating areas for improvement, such as replacing fax machines with modernized digital tools and platforms and consolidating multiple systems into a few with all the key functionality they need.

The Ohio Department of Aging (DoA) implemented a tenant of rapid response in which automated systems provide emergency staffing within 24 hours for long-term care facilities and nursing homes during the COVID-19 pandemic and continue to this day. The DoA has also worked on predictive modeling utilizing the Governance, Risk and Compliance (GRC) organizational strategy to identify potential issues and respond proactively. Additionally, it has focused on meeting citizens’ needs through an omnichannel approach, using interoperable data analytics and predictive modeling to provide a more personalized and efficient experience.

Combating Cyber Threats in Government

Public Sector organizations face a range of cybersecurity risks, including data exploitation, insider threats, third party vulnerabilities, ransomware, identity theft and fraudulent access to State Government services. To mitigate these risks, agencies can take steps such as implementing strong access controls, regularly updating software and systems, conducting employee training on cybersecurity best practices and partnering with other organizations to share threat intelligence and collaborate on incident response.

Cybersecurity and Infrastructure Security Agency (CISA) offers several services to assist Government agencies with cybersecurity, including assessments and external dependency mapping. These services are provided at no cost to agencies, as they are already paid for by federal taxpayers. The services include:

  • Cybersecurity assessments: conduct cybersecurity assessments, which can help identify vulnerabilities and areas for improvement.
  • Ransomware readiness assessments: prepare for and respond to ransomware attacks, which are a growing threat to State and Local Governments.
  • External dependency mapping: identify and assess third-party vendors and other external dependencies, which can be a source of cybersecurity risk.
  • Threat intelligence sharing: provide agencies with information on emerging threats and best practices for defending against cyber-attacks.
  • Incident response planning: develop and test incident response plans, which can help ensure a coordinated and effective response in the event of a cyber-attack.

As cybersecurity threats become more sophisticated, it is increasingly critical for individual employees to be aware of the risks and take steps to protect their agency. Following best practices for password management, avoiding suspicious emails and links and reporting any potential security incidents to IT or security personnel is imperative. Agencies should provide regular training and offer resources such as phishing simulations to help employees become more vigilant.

Agencies must continue to leverage technology, utilize resources like CISA, stay up to date on the latest best practices and remain committed to meeting citizens’ needs. By embracing technology innovation, State and Local agencies can create a brighter future for all.

 

Explore more resources and learn more about Carahsoft’s State and Local Roadshow Series: Digital Transformation by visiting our Roadshow portfolio.

*The information contained in this blog has been written based off the thought-leadership discussions presented by speakers at Carahsoft’s Digital Transformation Roadshow.*

3 Strategies the State Department Can Adopt to Successfully Balance Infrastructure Modernization and Security

The Department of State’s (DOS) plan to modernize American diplomacy has two focuses: adopting critical and emerging technologies and strengthening cybersecurity. Secretary Antony Blinken cites these initiatives as an “aspect of foreign policy that has become critical in recent years.”

Yet, a recent survey indicates IT complexity is a top challenge when it comes to protecting against cybersecurity threats. The more technology added to a network, the harder it is to defend.

That’s why the DOS must adopt a security-first approach when building and deploying new IT infrastructure. By shifting security left, the organization will be better positioned to successfully balance modernization with security.

Here are three ways the DOS and other government agencies can achieve this objective.

SolarWinds SLG Infrastructure and Security Blog Embedded Image 2023Adopt a “secure by design” approach

Infrastructure modernization isn’t just about the tools that are added to a network. It’s also about the people who must manage the tools, and the different processes teams might use to ensure that everything works as it should. All of this creates additional complexity and increases how an attacker could infiltrate a network.

That’s why it’s critical to weave cybersecurity throughout every phase of infrastructure deployment. Every time a new system or application is installed, its introduction and implementation should be carefully vetted by a dedicated security team. All endpoints should be carefully monitored and inspected to ensure their fortification and all systems tested by red teams to verify their security postures and resiliency.

Simultaneously, all IT professionals should follow predetermined security guidelines throughout the software implementation process. These guidelines should be easily accessible and understood by everyone involved in the process. Simple, direct, and sequential instructions can help prevent vulnerabilities.

Implement observability for proactive cybersecurity

As the DOS’s software factories continue to develop and deploy new technologies, the agency must adopt methods that allow it to keep close tabs on how those technologies connect and interact with one another. Implementing a process of observability is a good way to accomplish this task.

Observability provides a complete view of every asset that comprises an organization’s IT infrastructure, whether on-premises, in the cloud, or hybrid environments. IT teams can observe how assets operate and interact with each other and rapidly identify issues as they arise, including potential security risks.

Observability goes beyond traditional network monitoring, but both are essential. The latter pushes alerts to IT teams whenever there’s a deviation from a predetermined metric, while the former allows teams to detect and analyze abnormalities in real time. So, while monitoring is reactive, and observability is proactive, both work together to form a critical foundation for infrastructure security.

Take an “assume breach” mentality

Zero-trust is an effective best practice that the DOS has adopted from the Department of Defense’s leadership. In the wake of continually evolving cybersecurity threats, adopting a zero-trust posture should be considered the minimum protection standard.

The DOS can take this approach even further by taking an “assume breach” mentality. An assume breach mindset includes several strategies designed to protect the agency throughout the entire lifecycle of a cyberattack. In addition to incorporating zero-trust principles, assuming a breach involves:

  • Identifying and addressing gaps in security coverage
  • Planning how to react and respond to an attack
  • Detailing the steps needed to recover from an attack
  • Learning from an attack
  • Implementing processes to prevent future attacks

Assuming a breach is just as it sounds—embracing a position that it’s not if a breach will happen, it’s when it will take place. If agencies base their cybersecurity efforts around this mentality, they will be more prepared to both deal with and prevent the eventuality.

Cyber resiliency must be a top focus as the DOS continues its push toward modernization, but without a systematic plan in place, the agency’s efforts to contain and prevent vulnerabilities can easily become overwhelming. Adhering to the three strategies outlined here can help the DOS prioritize cybersecurity and tackle potential threats in a way that will not only protect the organization but also do so in a manner that is efficient and effective.

 

These best practices are fundamental elements to SolarWinds’ Secure by Design approach, developed in collaboration with leading cybersecurity experts in the wake of the 2020 SUNBURST attack. It’s a solid blueprint for the DOS to refer to as it continues its modernization efforts.

Transforming Digital Services and Modernizing Risk Posture in Colorado

Throughout Colorado State and Local departments, utilizing emerging technology is imperative to combating cyber threats and improving efficiency. At the Carahsoft Digital Transformation Roadshow in Denver, Colorado, Government IT and industry leaders engaged in dynamic discussions around transforming Colorado through technology.

Transforming Technology in Government

Reducing technical debt is a pivotal step in transforming the way Colorado responds to citizens and facilitates digital services. Modernization contributes to building a streamlined constituent experience, enabling data integration for better decision-making and lowering the cost of ownership. That further requires top technology talent to redesign aging technology systems and deliver better outcomes for the state.

The Digital Government strategic plan gathered over 2,000 Coloradans to understand their experience with Digital Government. The group heard from citizens requesting easier forms and more accessible Government services. From that survey, administration learned that State and Local departments can make an impact through three initiatives: expanding broadband access, making Government accessible by reducing burden of access for constituents and reducing poverty.

Carahsoft Florida Colorado State and Local Roadshow Blog Embedded Image 2023Change and increased needs seem to be the only constants in today’s world. Workloads are ever increasing and requirements from new and unexpected sources are creating backlogs that are becoming critical. This can put an incredible burden on plans, resources and personnel. The next step is looking at how technology and innovation can improve these new processes and address new demands through live chats, Artificial Intelligence (AI) modeling, etc. There is immense opportunity for Local agencies in Colorado to use this technology to make workflows more efficient, learn about their citizens and offer that instant gratification that customers have come to expect.

One of the biggest challenges Local Government faces is the interoperability across departments to share resources and capabilities. By focusing on utilizing new technologies to encourage that interoperability and optimize through data, user experience improves. There also must be a balance when handling sensitive data within these departments, as well as an effort to avoid technology sprawl and cost complexity. Automation and AI is foundational when it comes to daily operations and best practices as innovative technical solutions continue to make access from the edge easier, more transparent and secure.

The Role of Emerging Technologies in Digital Government

By eliminating legacy systems and investing in emerging enterprise technologies, agencies are generating cost savings, increasing security and accessibility and providing a more holistic, human-centered Government experience for Colorado.

Understanding how Colorado is securing the remote workforce in light of the telework and deployment explosion is important to connect where those emerging technologies can improve communication and networking issues. It is important that the state gets broadband access to its most rural and underserved communities to expand high-speed internet and 5G to increase citizen engagement with Government services. By utilizing endpoint detection, multi-factor authentication and mobile device management, Colorado protects citizens’ data and gains an understanding of user behavior to protect the data from any cyber threats.

The emerging technology approach is also about an innovative mindset to use tools in a better way that improves citizens’ digital experience. Colorado has been modernizing its approach to citizen-facing services by consolidating into simple, quick and more digital interactions to ease how citizens access essential services and programs with the state.

Technology acceleration takes center stage as part of Colorado’s Digital Government Strategic Plan. For the City and County of Denver, collaboration is imperative for coordinating technology deployment across the State and Local Government and within communities, at speeds capable of meeting the plan’s timelines. With these modernization efforts and changes across the state, agencies must invest in change management by preparing citizens for more digitized services. This includes walking residents through new processes and applications as incremental changes occur.

Combating Cyber Threats in Government

As their communities increasingly become targets of hackers and other cyber criminals, State and Local agencies must stand united to prevent and recover from cyberattacks. Cybersecurity risks range from data exploitation, insider threats, third-party practices as outsourcing increases, ransomware, identity theft and fraudulent access to State Government services.

Risk tolerance and risk posture must factor in human risk, application risk, physical security risk, datacenter risk and cloud risk to comprehensively assess cyber threats. As a result of the COVID-19 pandemic, the workforce access changed overnight, creating an even greater need for multi-factor authentication, password management, cloud security and Zero Trust compliance.

Data integrity attacks include unauthorized insertion, deletion or modification of data to Government information such as emails, employee records, financial records and citizen data. Public facing identity is a big aspect going forward for Colorado agencies.

The safeguards in use today ensure data is secure, protected and effectively backed up, yet readily available when needed. Lifecycle management is critical to making sure users have the right level of access to the right applications. Today, most agencies are in a position where if someone logs in, they make an identity claim with a username and password and a one-time code. The agency should then know what application that user accessed, and the process stops there; however, with the diversity in endpoints, more information needs to be acquired. Agencies can then make better risk-based decisions on who is allowed to log in, thereby protecting their environment, detecting and remediating threats while continuing to modernize their risk posture.

Emerging technologies and new digital services provide State and Local agencies more opportunities to easily connect with their citizens and make sure the user experience is as smooth as possible. As increased access to applications and Government data continues, agencies must continuously improve their risk posture to protect citizens’ sensitive information by upholding Zero Trust best practices.

 

Visit our roadshow resource hub to learn more about the State and Local Roadshow Series: Digital Transformation.