Proven Optics ServiceNow App Self-Guided Tour

Proven Optics ServiceNow App Self-Guided Tour

Backed by ServiceNow Ventures, Proven Optics specializes in scoped TBM and IT Financial Management applications built on the NOW platform. Public sector organizations rely on Proven Optics to modernize their TBM processes, automate technology budgeting, and create a scalable framework for telling the IT value story.

Step 1 of 8

TBM Cost Modeling

Step 1 of 8

TBM Cost Modeling

Our cost modeling application empowers IT and finance users to access, manage, and analyze TBM data in real time, creating a single self-service portal for any TBM stakeholder. Reduce version control headaches, redundant data entry, and working outside of the system. Foster deeper collaboration between TBM analysts and data owners to input and manage your cost model. The app natively integrates with ServiceNow's financial modeling engine, enabling public sector organizations to align IT costs across towers, sub-towers, and services and meet the TBM mandate.

Step 2 of 8

TBM Cost Modeling - Reporting

Step 2 of 8

TBM Cost Modeling - Reporting

Connect IT operations data with your IT financials for better, more contextualized decision-making. Visualize total cost of ownership and show back data for shared services, applications, and infrastructure. Built on ServiceNow's intuitive reporting engine, the TBM Cost Modeling dashboard can be personalized to meet the needs of analysts & IT leadership personas. This foundational application enriches the operational data set ServiceNow client organizations already manage today, across capabilities such as Strategic Portfolio Management, Application Portfolio Management, and IT Asset Management.

Step 3 of 8

Budget Formulation

Step 3 of 8

Budget Formulation

Streamline and modernize the budget formulation process with an intuitive, Excel-like user experience that encourages user adoption. Automate and streamline budget data capture and establish tiered, automated approval/rejection workflows using native ServiceNow functionality. Our solution provides a one-stop shop for the entire lifecycle of a funded dollar - from capturing proposed fund usage as a budget line item, to the execution of that line item in the procurement system, to real-time financial reporting for the entire organization.

Step 4 of 8

Budget Formulation - Analysis

Step 4 of 8

Budget Formulation - Analysis

Implement real-time dashboards that provide critical visibility into funding and budget variance. Aggregate budget line items to quickly identify opportunities to reduce spend or deploy more resources toward strategic programs. Leverage current year budgets to create future year budgets.

Step 5 of 8

Capital Planning and Investment Control

Step 5 of 8

Capital Planning and Investment Control

Automate CPIC processes and workflows to improve data quality, data value, and user expeirence for all CPIC stakeholders. Capture investment information and streamline bi-annual OMB submissions to meet mandates more efficiently. Easily make updates to satisfy evolving OMB requirements. Implement role-based access for a dynamic CPIC experience that provides data segregation and security controls throughout the investment planning process.

Step 6 of 8

Capital Planning and Investment Control - Reporting

Step 6 of 8

Capital Planning and Investment Control - Reporting

Generate rich dashboards that report on all data points aggregated throughout the investment capture process. Improve tracking of OMB-required investment information and internal KPIs to better understand your organization's financial posture, risk exposure, and investment allocations in real-time. Use more reliable, trustworthy CPIC data reporting to uncover key insights into capital allocations across undeployed programs and internal application portfolios for more informed decision-making.

Step 7 of 8

Invoice and Chargeback

Step 7 of 8

Invoice and Chargeback

Communicate IT costs to consumers more effectively and save time by generating and distributing bulk automated invoices within minutes. Configure monthly, quarterly, and annual invoices to meet agency-specific requirements, all while maintaining consistent, professional branding across email and physical documents. Establish centralized reporting for overall cost recovery and invoice status, allowing IT stakeholders to quickly identify areas where the organization needs to adjust or optimize service rates.

Step 8 of 8

Invoice and Chargeback - Example

Step 8 of 8

Invoice and Chargeback - Example

System generated invoices are an easy way to add a professional look and feel to your organizations showback or chargeback communications. Time and again, proper invoices have demonstrated the ability to effectively communicate costs to consumers, differentiate service cost drivers like consumption based services from indirect or overhead costs, and provide an easily understood documentation for use with showback or chargeback discussions.