Federal agencies have a need to advance artificial intelligence (AI) adoption and transform Government by modernizing legacy IT systems. Microsoft’s OneGov Portfolio delivers AI-powered collaboration capabilities through pre-negotiated discounts, giving agencies a simple and predictive way to obtain Microsoft Solutions at significant cost savings.
Aligned with the General Services Administration’s (GSA) OneGov strategy to unify agencies and reduce technology silos, the program provides Federal agencies with streamlined access to Microsoft 365 Copilot, cybersecurity and monitoring tools, as well as tools to assist with citizen engagement and streamlining operations. This approach simplifies procurement, accelerates deployment and delivers measurable productivity gains across mission-critical operations.
Enhanced Productivity and Secure Collaboration
The Microsoft OneGov offer provides the AI-powered productivity capabilities of Microsoft Copilot with applications agencies are using today like Word, Outlook and Teams. The platform enables users to draft content, analyze complex datasets and automate repetitive processes without switching between systems or learning new interfaces.
Government‑tailored versions of the Microsoft 365 applications operate within Microsoft’s U.S. sovereign cloud environment, giving agencies secure channels for cross-agency communication. Agencies also receive cloud storage through Microsoft OneDrive for secure, real-time collaboration and AI capabilities through Microsoft Copilot that accelerate daily workflows, including:
- Content generation: MicrosoftCopilot generates first-draft documents in Word, reducing time spent on routine writing tasks and enabling staff to focus on substantive review and refinement.
- Accelerated communication: Microsoft Copilot summarizes lengthy email threads and drafts responses in Outlook, streamlining correspondence management across complex organizational structures.
- Process automation: Users build agents in Microsoft Copilot to orchestrate multi-step processes, reducing manual effort and minimizing errors in repetitive workflows.
Entra ID, Microsoft’s Identity Management Platform, provides identity management capabilities that support secure collaboration across agencies. Administrators gain automated access policies, conditional access controls and enforcement of least-privilege principles, ensuring users access only content explicitly authorized for their roles.
The offer includes built-in automation and bulk-assignment tools that streamline license deployment and management for agencies of all sizes. Once licenses are deployed, they are readily available to users, expediting the onboarding process.
Meeting Federal Security and Compliance Requirements
Solutions deployed through Microsoft’s Government Community Cloud (GCC) and Government Community Cloud High (GCC‑High) operate in U.S. sovereign cloud environments designed to meet Federal compliance standards. The offer supports FedRAMP High authorization and Department of Defense (DoD) Impact Level 4 (IL4) requirements through comprehensive security controls:
- Encrypted data handling protects information in transit and at rest.
- Role‑based access control and continuous monitoring provide layered security.
- Data residency guarantees ensure information remains within authorized geographic boundaries.
- Zero Trust Architecture (ZTA) enforces identity‑based access, least‑privilege permissions and robust conditional access policies across all services.
Simplified Procurement for Federal Buyers
Microsoft’s OneGov offer provides Federal agencies with pre-negotiated, standardized pricing up to 70% compared to standard GSA rates. The program supports agency-wide purchasing, reduces duplicative contracting and provides multi‑year discounts on solutions such as Microsoft 365 G5 and Copilot.
All purchases remain within the GSA Multiple Award Schedule (MAS), streamlining administrative tasks and simplifying budget planning. This structure enables agencies to act quickly on modernization initiatives while maintaining compliance with Federal procurement regulations.
Deployment and Adoption
Microsoft has end customer development funds available through the OneGov Portfolio offer to assist customers with rapid deployment, implementation and adoption of these tools.
The Power of Strategic Partnerships
As The Trusted Government IT Solutions Provider®, Carahsoft worked closely with Microsoft to add OneGov offers to Carahsoft’s GSA MAS, making pricing widely accessible and offering standardized discounts ranging from 50-100% to Federal agencies. This partnership delivers pricing advantages on Azure Services, Microsoft 365, Copilot and Dynamics 365.
Microsoft and Carahsoft provide comprehensive support for environment qualification, anniversary alignment, suite conversions and deployment across GCC, GCC-High and DoD environments. By combining OneGov incentives with existing enterprise agreements, agencies gain simplified procurement, predictable pricing and meaningful cost savings that accelerate modernization timelines.
Explore Microsoft’s OneGov portfolio to discover available solutions aligned with the needs of Federal agencies.
Contact the Microsoft Team at (844) 673-8468 or Microsoft@carahsoft.com to receive pricing details or schedule an overview of OneGov offerings for your agency.
